Organizing is one of those words that make some people feel calm and serene, but makes the majority of us feel overwhelmed and stressed out. We would like to be organized but can never find the time to do it, or just don't know where to start. Over the next few newsletters, you'll find some ideas to help you on your way to being organized for your scrapbook pursuits. Pick and choose the parts that work for you and make a commitment to stick to it. These are only partial suggestions as I could write an entire book on organizing scrapbooking supplies. If you have any questions at all, please don't hesitate to email us at [email protected] or stop in for a visit and let us help you design a system that works for you.
Calming thought: The whole of anything is overwhelming so work in small manageable increments. You can do it! Your photos didn't become unorganized overnight - it was a little bit here and there. You are not going to get them organized overnight unless you have a fabulous "time fairy" in your back pocket (and if you do, I'd like to borrow her! lol) Work in small bits of time as you find them. Write it in your daytimer just like an appointment and stick to it. It is amazing what you can do in 15 min increments if you do it regularly.
Why you need to get organized
Many scrapbookers are not actually "scrapbookers" so much as "supply collectors". (You know who you are, and I'm one of them. A classic sign is you have bags at home with your purchases still in them!) One easy way to become a scrapbooker is to get organized so you can find your supplies and use them. When you are organized you will actually enjoy scrapbooking, you will save time, you will save money (how many of us buy duplicates because we don't know we have something) and you will reduce the feeling of being overwhelmed.
Remember to choose a system that works for YOU! Your system will be different than mine and different from your friends. It has to work for you so you will actually do it, and maintain it (which is even more important than the actual getting organized).
Ideas for How To Organize Your Printed Photos
There are different ways to organize your photos. Most people tend to organize chronologically, but you can also organize by person (helpful when you want to do an album for/about that person), by holiday/vacation/event (helpful for theme albums) or by period of life. These tips cover your photos you actually have printed. If you are so overwhelmed with all the digital files you have and don't have many printed pictures since you went digital, I highly recommend taking the Foto Freedom course. It is so worth it!
Step One: The first step is to assess the situation- figure out where all your photos are and gather them into one safe area where they can be left undisturbed for a period of time. This way when you find a few minutes, you can go and organize an envelope of photos. Don't forget drawers, bins, boxes - gather them from everywhere into one area.
Step two: Come up with a game plan - figure out the best way for you to organize/find a photo. If you had to find a photo of your child's 3rd birthday, would it make more sense to you to find it chronologically by date, or in a birthday section for that child with all their birthday photos in it? Figure out what types of albums you would like to create, and organize accordingly.
Step three: Purge. Yes it is ok, to recycle photos you are not going to use. Give them to your kids, other family members that might enjoy them or yes, even the recycle bin. Keep photos that you are going to enjoy looking at again, even if they don't make it into a scrapbook, but don't keep really blurry photos or 10 of the same image in slightly different poses.
Step four: Realize it is going to get worse before it gets better. Take it one step at a time, or one package of photos at a time. If you think of organizing 20 years of photos, it is overwhelming and paralyzing so you won't start. Instead, think of organizing one package of photos a day. You can find 5 minutes a day to do this, and often may squeeze in 3 or 4 packages. If you do this, your photos will become organized. (And you'll have a lot of fun reminiscing too!) Don't wait for them to all be perfectly organized before you scrapbook again. If you are inspired to create a layout while sorting photos - do it!
Step five: Enjoy your success and maintain your system. This is probably the most important step so that you don't end up with years of photos to organize again. Even before your photos are organized into a system, commit to always organizing your photos as soon as you bring them home from the photo lab or print them at home. This way they won't pile up. It is much easier to organize one envelope of photos at a time, than facing years of photos to organize.
I use a combination of ways to organize my photos. I organize the majority of my photos chronologically, but when I have a photo that says so much about a person, it goes into their area (I use photo boxes and regular pocket albums for this). Each of my girls has their own box, my side of the family has a box, my husbands side of the family has a box, and other friends and family are in a box.
I also have specific work in progress albums I work on so when I find a photo that goes with that, I put it in that album. For example, I have an album about our cabin, I have a friends album all about my friends from elementary school to now, I have an album just about my favourite pictures and more. This way, when I go to work on that project, the photos I need are with it.
If I know I want to scrapbook the photos very soon, I place the photos in a page planner file from Cropper Hopper, along with papers and embellishments that match. I have 5-10 of these files at any time, so that when I want to scrapbook I just pull one out, sit at my desk where my basic supplies are and scrapbook right away without wasting time figuring out what I am going to scrapbook.
Having been in the photo industry for 28 years, I have a TON of photos and I made some good progress in 2011 towards getting them organized. They are all in one area, organized into boxes by years. I still have a few strays I have come across that I need to file away, but that will get done this year. One of my goals for 2012 is to go through the boxes and set aside the ones I want to scrapbook (the most important ones that tell a story), and put the rest into photo albums - yes they still make them and they are a GREAT way to look at photos and enjoy them. I could never possibly hope to scrapbook even 1/4 of all the photos I take.
The other step I took in 2011 that made a HUGE difference in how I feel about my photos, was developing and taking the Foto Freedom class. It has lifted a huge weight off my shoulders and is the best system for digital photos. Did you know I have already downloaded, backed up, rated, tagged, shared and ordered prints from December - including Christmas and New Year's Eve?! It is possible with Foto Freedom!
Next class session starts Jan 19th.